In this article, we’ll discover the 6 best apps to archive documents, according to each user’s needs.
What is the best internet app to archive documents? If you have a desk full of stacked paper sheets, you landed in the right place. In this article, we’ll see what the 6 best apps to digitize and archive real documents are, for both Mac and Windows users.
These apps will let you keep physical documents well-guarded and organized on your computer, without needing to sort through masses of paperwork every time. With these 6 apps, a click and a quick glance will give you everything you need right at your fingertips.
The best apps to archive documents
On the internet, there are several apps to archive documents. With them, you can catalog, order, and manage all your physical documents, as well as those that are already in digital format.
Furthermore, with these apps, you will be able to create new digital resources directly on your computer.
So let’s see the top 6 apps to archive your documents.
1. Evernote (Windows / Mac)
Evernote is a multi-platform app, available for Windows and Apple, which allows you to annotate and archive everything you need, synchronize your files and find your notes whenever you search for them. From work notes to to-do lists, from course notes to meeting recordings. Or you can use it to keep recipe collections, movie lists to watch, travel journals, or material to write a book. Usable from smartphone, tablet, and desktop it allows you to take notes on the go or on your computer and work on one device and then continue on another, without missing anything on the way. Evernote is organized into folders (notebooks) that contain documents (notes) within which you can attach any type of content, from a video to an image, from a digital post-it to an audio file. In addition to having your documents always at hand, you can share them with your team, manage your appointments by scheduling memos, and archive and create any type of file (video, audio, pdf, text, etc.) without the need to use anything else but your device.
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2. Dropbox (Windows / Mac)
Dropbox is another popular and therefore reliable option for storing personal files in the cloud. The app has special features such as automatic uploading of photos to its online drive, simple sharing options, Microsoft Office support, and the ability to send files to other people. New accounts get 2 GB for free, which can be increased with a premium subscription with options to reach 1 TB for 10 euros per month. Dropbox then allows you to share your files with anyone, even if you don’t have a Dropbox account, with real-time updates on shared files for extra security control. Very interesting is the function that automatically transforms files purchased with the smartphone camera into Pdf. Dropbox Business is ideal for collaborating with colleagues and employees, sharing data instantly, and working on it simultaneously.
This application is also available for both Windows and Apple.
3. FlashJet Scan (Windows)
FlashJet Scan is a free program for document archiving, which allows you to collect all your paper documents scanned in PDF format in a single organized archive. It is very simple to use and allows you to divide documents into custom categories: an element that gives us the possibility not only to better organize our archive but also to significantly speed up the tracing of information in it. It is compatible with all major versions of Windows and all scanners currently on the market.
4. ResophNotes (Windows)
Even in a portable version, ResophNotes is a program for taking notes. There are no particular options and there are also no interesting features such as the ability to insert images, tables, styles, or even just use different fonts in the same note (like Notes Keeper). Not to mention the encryption of the texts. However, it is possible (in addition to creating clickable links) to synchronize notes between multiple devices, using the free service SimpleNote, which makes it possible to exchange notes also with Android and iOS units (for example the version of SimpleNote for mobile). Notes can be saved in a proprietary database, or even exported in simple text format (.txt).
5. Benubird Pdf (Windows)
Let us now turn to Benubird PDF. It is a very easy-to-use application that allows you to manage documents in PDF and Office files format through a single convenient interface. Using it, you can filter and search your documents based on various parameters, like tags to organize them in an extremely intuitive way. The program is free to download and works on all major versions of the Windows operating system.
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6. iDocument (Mac)
If you are an organized and precise person, you will surely like iDocument. In a simple interface, completely integrated and in line with the environment of our Mac, IcyBlade has included powerful and flexible document management. A drag & drop will suffice to archive a document and then assign it specific tags (labels) or a description. Everything can be cataloged in collections, folders, and subfolders; and searchable by tag, title, description, author, and file type. iDocument just doesn’t accept every type of file. For example, you will not be able to insert zip archives or images into it. Instead, pdf, doc, pages, excel, numbers, keynote, txt, rtf are accepted.
